It is the department's responsibility to process all the necessary paperwork for a new hire to be entered into the payroll system. At the time the paperwork is being completed, it is the Department's responsibility to strongly urge the new hire to complete a Direct Deposit Form.
It is the department's responsibility to distribute pay advices to their employees. Pay advices are received on the Tuesday prior to the Thursday pay date for biweekly and two days prior to the end of the monthly pay date. If a pay advice is received for an employee who has separated, it is the department's responsibility to mail the pay advice to the former employee. The cost of mailing the advice shall be charged to the department's cost center.
If a pay advice is received for an employee who has been separated and the department is questioning if the pay advice should have been processed, it is the department's responsibility to call the Payroll Office immediately to determine if an overpay was made.
The pay checks for employees who do not have direct deposit will be mailed by the University Payroll Office on payday. During the Christmas holiday closedown, paychecks will be mailed on the first working day after the closedown.
If a special check is issued for an employee, the Payroll Office will notify the Department as to when the check may be picked up at the Bursar's Office. The employee must show his/her ID before the check will be released.
It is the responsibility of the employee to notify the department of any change of address. Upon the resignation or termination of any employee it is the department's responsibility to obtain a forwarding address from the employee.