Checklists

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The following checklists assist with the exit process so that departing employees are aware of their benefits and of their obligation to return all University property assigned to them and to settle any outstanding accounts. Both the departing employee and the department HR Representative have responsibilities. Please note that all items on the checklist may not apply to all departing employees.

 

Intro

Responsibilities

Employee

  • Submit resignation letter that states your last day of work to your chair/head.
  • If you are changing bank accounts, be sure your information is updated in Firefly Employee Self Service (ESS). Please allow a minimum of one full pay cycle for changes in your direct deposit account to take effect.
  • Ensure your permanent address is correct in Firefly Employee Self Service (ESS). 
  • Contact University offices as appropriate to discuss continued service options or notify providers of your last day of employment to end services.
    • University Athletics Ticket Office: 402.472.3111
    • University Parking: 402.472.1800
    • Campus Recreation: 402.472.3467
  • Submit any non-reimbursed travel expenses.
  • Return NCard, P-Card, Departmental Parking Permit and/or Fuel Card.
  • Return any other University property (keys, laptop, uniforms, lab equipment, etc.). Refer to Objects On Loan in Firefly.
  • Settle any miscellaneous debts or fines.
  • Ensure any department files stored in your OneDrive are moved to a shared department or SharePoint folder.
  • If you are a retiree or emeriti, add an out of office message on your email account.

Department HR Representative

  • Obtain resignation letter from the employee that states employee’s last day of work for the employee file. 
  • Process the Separation PAF within 2 business days of their date of separation
  • Be sure the employee is aware that their access to university systems is terminated at the end of business on the last day of employment (appointment end date or separation date). 
  • Process any non-reimbursed travel expenses.
  • Ensure NCard, P-Card, Departmental Parking Permit and/or Fuel Card have been returned
  • Coordinate the return of University property (keys, laptop, uniforms, lab equipment, etc.) using the Objects on Loan and Key Management. This includes any university-licensed software. 
  • Audit leave balances (vacation, sick, floating holidays, compensatory time).
  • Work with employee to create approach to transition communication (telephone, voicemail, email forwarding).
  • Department website and contact sheets need to be updated.