Guidelines and Best Practices
Departments may wish to consider allowing some employees to perform job responsibilities from home or from other alternative work sites. Depending on the work assignment, this may be appropriate for both office/service and managerial/professional employees.
Considerations for alternative worksite arrangements:
- Determine whether the arrangement being considered will cause an hourly paid employee to work more than 40 hours in one workweek, thus incurring eligibility for overtime compensation
- Discuss how responsibilities in the job description will be accomplished
- Determine whether any revision to the salary or job description is appropriate
- Have a clear understanding between supervisor and employee about performance expectations and an agreed upon method for monitoring work output
- Create a plan for communication between the employee and the supervisor and other relevant persons
- Discuss whether the alternative work arrangements should provide for a trial period
Readiness Check for Working Remotely
When you shift to a remote work environment, there are communication, equipment and security guidance you should consider.
HardwareEnsure you have sufficient computer hardware to complete your normal and necessary work tasks. Your department may have equipment available for checkout. This can include laptop, headset, or webcam. You must complete an Objects On Loan Inventory Sheet when using university-owned items off-campus.
Internet Access and VPNIf you require a remote desktop connect to connect to your work computer from home, talk with your department I.T. Tech or email the Huskertech Help Center at firstname.lastname@example.org about VPN.
Online Services & SoftwareYou have access to Microsoft 365 Online (this includes your email, calendar, work files stored in OneDrive and SharePoint, Word, Excel and PowerPoint) by going to https://office.com and log in with your credentials.
Zoom for Online MeetingsIf you don’t have a webcam, consider purchasing one or commit to audio-only communications and recording. Learn more about Zoom services. Learn what precautions to take to keep your Zoom video conferences secure.
Phone/VoicemailSet your phone to a university approved software service or to the phone you are using when working remotely. You can also check with your supervisor if you could enable Unified Messaging and have your voicemail forwarded to your email. If your phone or voicemail cannot be forwarded, consider changing your outgoing voicemail message to indicate that you are working remotely and return the call as soon as possible and provide your email address.
Contact InformationHave additional contact information other than a work phone for your supervisor, coworkers and teammates, and anyone that you supervise. Microsoft Teams is a great way to stay in contact with those who do not have a work phone through instant messaging or video chat. It's available through Microsoft 365 online or download the app to your desktop.
Think of any other program(s) that you use regularly and request assistance from your I.T. Tech if needed.
- Alternative Work Arrangement Tips
- Best Practices for Managing a Remote Team: Presentation | Slides
- How to be a Consummate Professional During Online Meetings
- How to Manage Remote Employees (Gallup)
- Keeping a remote workforce connected (Bridge)
- How to Manage the Loneliness and Isolation of Remote Workers (Gallup)
- How to Build Trust with Remote Employees (Gallup)
- Remote Worker Isolation: Perception vs. Reality (Gallup)
- How to Keep Remote Worker Wellbeing High (Gallup)
- How to maintain alignment between employees and managers with effective 1:1s during times of uncertainty and change (Bridge)
- Building More Inclusive Cultures At Work While We're At Home (NCWIT)