Guidelines and Best Practices
Departments may wish to consider allowing some employees to perform job responsibilities from home or from other alternative work sites. Depending on the work assignment, this may be appropriate for both office/service and managerial/professional employees.
Departments considering non-traditional work arrangements may wish to address the following factors in a written agreement entered into by the department and the employee:
- whether the arrangement being considered will cause the hourly paid employee to work more than 40 hours in one workweek, thus incurring eligibility for overtime compensation
- how responsibilities on the job description will be accomplished in the alternative work arrangement
- whether any revision to the salary or job description is appropriate
- a clear understanding between supervisor and employee about performance expectations and an agreed upon method for monitoring work output
- a plan for communication between the employee and the supervisor and other relevant persons
- whether the alternative work arrangements should provide for a trial period
Check out some of the FAQs about alternative work arrangements.
Human Resources is available to provide advice and direction in establishing non-traditional work arrangements.
Readiness Check for Working Remotely
When you shift to a remote environment for working, it is important to remember that being outside of the university presents unique challenges when it comes to digital safety. Taking a few additional security precautions can help protect your online accounts and the university's valuable information. Here are some steps you can take to enhance security.
To support university employees when working remotely, these Remote Work FAQs provide information and answers to frequently asked technology questions to help you create a successful remote work environment.
- Ensure you have sufficient computer hardware to complete your normal and necessary work tasks. Your department may have equipment available for checkout. This can include laptop, headset, or webcam. You must complete an Objects On Loan Inventory Sheet when using university-owned items off-campus.
- Internet Access and VPN
- If you require a remote desktop connect to connect to your work computer from home, talk with your department I.T. Tech or email the Huskertech Help Center at email@example.com.
- Online Services & Software
- You have access to Microsoft 365 Online (this includes your email, calendar, work files stored in OneDrive and SharePoint, Word, Excel and PowerPoint) by going to https://office.com and log in with your credentials.
- Zoom for Online Meetings
- If you don’t have a webcam, consider purchasing one or commit to audio-only communications and recording. Learn what precautions to take to keep your Zoom video conferences secure.
- If your voicemail is not set up to forward to your email, consider changing your outgoing message to indicate that you may not be able to check your voicemail regularly and that email is a better way to reach you. You can also check with your supervisor if you could enable Unified Messaging and have your voicemail forwarded to your email.
- Contact Information
- Have additional contact information other than a work phone for your supervisor, coworkers and teammates, and anyone that you supervise. Microsoft Teams is a great way to stay in contact with those who do not have a work phone through instant messaging or video chat. It's available through Microsoft 365 online or download the app to your desktop.
Think of any other program(s) that you use regularly and request assistance from your I.T. Tech if needed.
- Tips about alternative work arrangements
- Best Practices for Managing a Remote Team
- How to be a Consummate Professional During Online Meetings